Companies that use Microsoft products should consider running backup for Office 365. Office 365 includes apps like Word, Excel, PowerPoint, and Outlook. But the subscription service also includes cloud products such as OneDrive, Microsoft Teams, SharePoint Online, and Microsoft Exchange Online service.
While Microsoft offers all kinds of tools for businesses to streamline operations, it offers very basic-level data protection and data loss prevention assistance. In Microsoft 365, backup data is provided either by Microsoft itself or by a third-party managed service provider. Office 365 is a cloud service that can revolutionize your business. With powerful collaborative tools and access to even more options than before, what can companies expect from a third-party backup for Office 365 ?
Backup Solution That Protects Against Accidental Data Deletion
Human error is always a factor when handling data. In a big company with hundreds of employees, you can imagine the probability of someone deleting important files accidentally.
Microsoft systems have data retention capabilities, but these are time-sensitive and usually last between 14 to 30 days. That might be enough time to restore data, but not always. With a backup solution in place, such as a backup for Office 365, you eliminate human error from the equation.
A cloud backup solution makes it possible to recover sensitive data beyond the 14 to 30-day recycle bin retention period Microsoft offers.
Automatic Data Backup For Office 365 Files
A third-party backup solution for Office 365 gives businesses the benefit of automatically backing up Microsoft Office 365 files such as mailboxes, contacts, attachments, etc. With Microsoft’s basic data backup capabilities, businesses rely on manual and regular backups to prevent data loss.
Manual backups can be a hassle for businesses without a dedicated employee or retention policy. So instead, they can choose a third-party backup software that will perform automatic backups. More importantly, companies don’t have to worry about allocating server storage since most third-party backup apps offer unlimited storage to secure data centers as a replacement for an in-house retention policy.
Greater Control Over Data Protection
One way to prevent data loss is to ensure you’re using a third-party backup tool that gives you complete control over data protection and retention. Again, Microsoft/Office 365 offers basic data protection features. Businesses are finding out that it takes more time to recover deleted items than to implement fully-fledged O365 backup solutions.
Most third-party apps offer a variety of controls that safeguard data, which in turn benefits the business and its clients. Considering that 49% of companies experience breaches that result in lost customer data, the greater data protection control Office 365 backup solutions offer is invaluable.
Third-Party Backup Solutions That Save Time and Money
Since the burden falls on companies to perform a manual backup of Office 365 mailbox data, contacts, attachments, and other files, they also have to allocate human resources for these specific tasks. More so, companies have to specify a location for these backups.
But what happens when the save location becomes corrupted? Restoring data from a corrupted save results in losing the data forever.
This, in turn, results in losing time and money. To understand how big of an issue this is for companies, we have to look at the company’s size and downtime costs. Smaller companies don’t face as huge monetary costs as larger companies. Regardless, the inability to access data can result in losses of millions of dollars and the business shutting down.
With a fully-fledged backup for Office 365, companies save time and money.
Protection Against External Threats
Hackers and malicious actors threaten any business, regardless of size. But SMBs (small to medium-sized businesses) are just as likely to be targeted by a hack as any large organization.
In 2021, 43% of all hacks were on small to medium-sized businesses. Data breaches resulted in losses of up to $4.3 million per attack. The need to protect company data has never been more vital. One way to do that is through backup for Office 365. Third-party O365 backup solutions give companies backup and recovery features to safeguard data.
If a breach does occur, companies can recover deleted items by restoring systems to the most recent version prior to the attack. We can apply the same logic to similar external threats such as disasters. Data loss from power outages, deletion, and other disasters are equally devastating as a hack.
Archiving Data From Inactive User Accounts
When an employee leaves the company, accessing their email data can be difficult. Office 365 retains emails and attachments from inactive user accounts, but only for a short period. To ensure the company has access to data from each user account, it’s best to use a third-party solution.
But not just that, cloud backup solutions come with advanced search and recovery features that make the data easily accessible always.
Scalable Solution That Meets Your Needs
Scalability is an issue for any business that lacks the necessary infrastructure to grow. Companies that bring in new employees or introduce new products without a fully-fledged business model face going bust due to scalability issues. Nearly 70% of startups fail for this specific reason.
But what about scalability when handling data? Whenever a company grows, the data it produces will grow. But without a solution to meet business operations, data becomes vulnerable.
A third-party backup for Office 365 can prevent data loss by re-aligning data protection activities to meet your operational needs. Office 365 Cloud backup solutions provide companies with seamless management of Office 365 environments. Whether companies need to increase or decrease in size, third-party apps and services can scale or descale data handling accordingly.
Conclusion
A Microsoft Office 365 backup third-party service protects business continuity from natural disasters, human error, and other threats. These services regularly backup data to secure off-site locations.
Office 365 backup online services are cheaper when compared to the damages a company faces by losing data in the form of deleted emails, deleted mailbox items, and hardware failure, among others.