Office 365 offers essential protection to deal with some of the items that could damage your data but do not protect you from it, and there are side effects to some of the optional protection features. Even if you feel well-protected, restoration can be time-consuming and labor-intensive if you do not have a third-party backup tool. So, acquiring a third-party provider to handle Office 365 backup will be vital for you and the augmentation of your business.
For our personal needs, the built-in backup, combined with careful synchronization, gives us enough ability to recover from any threat. The number of failure modes is reduced by using Microsoft 365; version history and malware protection provide confidence that we will not lose important files and information. While the built-in backup gives us enough time to recover from the simpler issues, it’s not the backup any business would fancy sticking with.
Therefore, it is recommended that you use an additional physical media backup and cloud backup solution as there are legal and regulatory needs where embedded work does not provide sufficient compliance.
How Microsoft is protecting your data
It is good to know your responsibilities when it comes to Microsoft Office 365 data. Microsoft is a cloud provider, and its primary purpose for data protection is to ensure that your services and data are always available and not a backup provider.
Microsoft offers you many tools to help you keep your data safe, but it is up to you to use it and configure it properly. If you do not use retention policies, DLP, or MFA policies, for example, then it is your responsibility if your data is compromised or lost permanently.
This is where the third-party provider comes forth.
With the right Office backup solution, you can back up and restore all of your organization’s Office 365 mailboxes and files stored, whether in OneDrive or SharePoint.
With this in mind, you are able to centrally manage and track your backups through the provider’s cloud management console. Office 365 Backup should automatically back up data multiple times a day and store it in a secure cloud backup location.
Now you wonder, what’s the best Office 365 backup solution?
The ideal backup solution should provide you with all of this and much more.
The Office 365 backup solution should be a cloud-to-cloud SaaS backup solution, which means entirely cloud-based. The advantage of a cloud-to-cloud backup solution is that you do not have to worry about bandwidth requirements, storage capacity, or the protection of your backup server.
The Office 365 backup provider has to grant you everything a business needs to secure its organizations on Microsoft Office 365 and quickly deploy it in the cloud without disrupting normal operations. All backup processes have to be fully automated. The backup needs to provide an excellent assortment of complete and granular recovery facilities and peace at a very affordable price.
The benefits of using the right Office 365 backup
- Solid, secure, and unlimited storage included in the price
- There is no containment policies
- Lightning-fast 24/7 support
- Backup without problems
- Quickly restore items that have been misplaced, deleted, damaged, or destroyed
- Centralized management
- Unmatched value
The features of the right Office 365 backup
Backup
- Back up mailboxes, including mail, attachments, calendars, and contacts
- Back up files in OneDrive and SharePoint
- Automatic creation of backups
- Minimum Recovery Point Objective (RPO)
Recovery
- Return the full mailbox or granularly return the emails to the mailbox
- Return to the original mailbox or the alternate mailbox
- Restore either OneDrive or SharePoint files to a OneDrive account or SharePoint correspondingly
- Export to ZIP or PST (in the case of mailboxes)
- Return from any point in time
- Fast and advanced search features
Management
- Unique cloud console for managing and monitoring backups
- Audit log
- Automatic backup of users
- Manually enable/disable backups
- Easy backup access to data, search and browse
- Granular user access rights
Storage
- Unlimited storage
- Azure cloud infrastructure operated by the provider
- Full AES encryption 256
- Two-factor authentication – 2FА
- Indefinite retention
Other recent backup improvements
Tamper-Proof Audit Logs: This ensures that companies meet their content compliance requirements, such as enabling or suspending user backups, restoring mailbox content, OneDrive or SharePoint, and user browsing data. It is possible to export the audit.
Restricted User Account Access: Administrators can now prevent certain users on the team from browsing backups or making updates. It will provide a little more granular access and protection to your group and organization.
Conclusion
A myriad of businesses worldwide finds themselves in a situation where they need more extended point-to-time opportunities than what Microsoft directly provides.
You may believe that Microsoft is doing a full backup service of Office 365 data as part of its subscription, but that is not the case, and Microsoft 365 is not built to provide data protection services.
For this purpose, the Office 365 Backup is the intuitive cloud management console that makes it easy to deploy and manage your backups.
A proper Office 365 backup is specifically what any company needs to protect their crucial data and information.